University Catering Guide

 

Catering Survey

Thank you for using University Catering!

Please click here to complete our catering survey!
To Place a Catering Order please click on the link below:

http://sdsucatering.catertrax.com

SD State University welcomes you to a new website through our catering department, Classic Fare Catering. All items that are present in our brochure and on the web are at your disposal at anytime given at least two business days advance notice for refreshment set-ups and seven business days for meals. This ensures quality service and production so that your event is a memorable and enjoyable experience.
 

SDSU Catering is a full-service caterer. Should you require a customized menu, let us know. Our catering staff and chef will work with you to handle the arrangements. Please allow a minimum of two weeks to insure the availability of your special requests. All special requests will be charged accordingly.


Booking an Event

Event and Room Reservations: Room reservations can be made Monday-Friday (8:00 am to 4:30 pm) by calling 605-688-4022 or visiting the Central Scheduling Office located in the Student Union. Before meeting with the Central Scheduling Office, please have as many details for your event available as possible including preferred event date and location, number of guests, type of event, room configuration, audio/visual needs and any specialty needs you may have. Please keep in mind that all food and beverages served on campus must be provided by SDSU Campus Dining Services.

Food and Beverage: Arrangements for food and beverage service can be made by calling the SDSU Catering Office at 605-697-2571 or by visiting the Catering Director in USU 151. Please have your University account number or other billing information available when you book your event.

 

Late Order Availability: In order to ensure the quality of your event, the Catering Office must have sufficient time in order to schedule your event. Sufficient notification is defined as at least seven (7) business days for meals and at least two (2) business days for refreshment setups. Events booked without sufficient notification will be subject to limited menu and service availability.

 

Billing Procedures
 

Guarantee: An estimated guest count is required seven (7) business days prior to the date services are scheduled. A final guaranteed count must be provided to the Scheduling Office at least two (2) business days prior to the event. You will be billed for the guaranteed number or the actual guest count, whichever is higher. As we take pride in pre-planning every detail of your event, adding guests to your event after your guaranteed count may result in an additional charge. A well planned event is a successful event.

 

Payment: Invoices will be issued each Friday, and are payable upon receipt. Sales tax is 7% and will be added to each invoice unless we are provided with a copy of the tax exemption certificate prior to the event. Non-University sponsored events require a 50% deposit or credit card two weeks prior to the event to guarantee services. The balance is due at the time services are rendered. Please remit payment to:

ARAMARK Campus Dining Services

SDSU Student Union, 155

1023 Student Union Lane

Brookings SD, 57007

Fees

Delivery and Pick-Up: All catering orders can be delivered. If you would like to save the cost of delivery you may do so by picking up your order in the Student Union Kitchen.

On-Campus delivery utilizing disposables- 10% surcharge of the total event cost. Utilizing china- 15% surcharge of the total event cost.

Off-Campus delivery utilizing disposables- 15% surcharge of the total event cost. Utilizing china- 20% surcharge of the total event cost.

Cancellations: In the event that services need to be cancelled the Campus Dining Office will charge for food and labor costs already incurred at the time of the cancellation.

Timing of Event: Meals will be prepared and ready to be served by the scheduled time given by the guest. In the event the function is running behind schedule, a 15-minute grace period will be allowed. However, for each 15 minutes following the grace period that the meal is not allowed to be served, the group will be charged a penalty fee of $25.00.

Linens: Catering Services provides linens for all buffet and dining tables when a full meal service is ordered. Should you need linen tablecloths for non-food related tables they can be provided at an additional charge. Linen table cloths (white): $3.50/each. Skirting: $7.00/each. Linene Napkins: $0.35/each.

Additional Information: No outside food or beverage services are permitted on the South Dakota State University campus for meetings or events. The only exceptions are for personal lunches, office potlucks or events outside of the Student Union Building that total less than $50.00. One staff person per 25 customers is provided. Additional staff is available at $25.00 per hour. Prices are subject to change without notice. Due to the Health Department Service code, food at catered events is not to be removed from the event location.